Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Weighing Up Driver Preferences
Which details should you record before enquiring? Start with who will drive: note each driver's details, whether an automatic is preferred, and any requirements around vehicle size, such as the need for an estate or a people carrier. If several drivers share the trip, write down their availability across the hire dates so handover points can be planned. Consider what each driver will bring, including luggage and any work equipment, and note approximate dimensions for larger items like roof boxes or golf bags. Recording these preferences in one place makes the conversation about vehicle groups straightforward, and any questions you still have, such as delivery versus collection, can be raised with the team when you request a quote.
Preparing for a Work Assignment
What does the trip demand of the car? Write down the dates and the addresses involved, noting where you would like the car delivered or collected. Record the number of colleagues travelling, their luggage and any equipment, such as presentation stands, tool cases or product samples, along with approximate sizes for awkward items. If the trip involves several stops, sketch the order of visits and note a contact name and number at each location in case arrival arrangements need confirming. Think about whether the itinerary might change mid-week, and note any flexibility in the dates. Sharing these details with the team when you ask for a quote allows the vehicle group, delivery options and price to be discussed with the full picture available.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















