Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Getting ready for a work trip
Note down the travel dates first, then the purpose of each journey: meetings, site visits, collections or a conference. List the addresses you will need, the contact name and number at each one, and any reference numbers or appointment times that apply. Record how many colleagues or samples will travel with you, plus the bags or equipment involved and their approximate dimensions, so you can discuss vehicle groups with the team. If your schedule is tight, mark the journeys that cannot slip. Ask whether a delivery or collection point near your workplace or home can be arranged, and mention any preference for an automatic. Sharing this information when you request a quote helps the team suggest suitable options for the trip you have described.
Sketching your first-day itinerary
How will the day of collection unfold? Write the answer as a timeline, starting with when the car is due and ending with your last commitment of the day. Note each stop, the person you are meeting there and a phone number in case timings move. If the day involves an arrival at a station, airport or venue, record who will be waiting and how they will reach you. Keep space in the plan for delays rather than assuming everything runs to schedule. When you contact the team for a price, include your intended start time and ask what collection or delivery windows might work, along with any questions about vehicle groups. A written first-day plan also makes it easier to brief anyone travelling with you.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















