Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Organising a Longer Stay
If the car is needed for an extended period, working through the calendar before you book can clarify the arrangement. Note the start and end dates, whether you need the vehicle on every day in between, and any gaps when it could be returned or left unused. Consider where the car will be kept overnight and whether that affects your dates, then list the drivers who may use it so their details can be passed on. If the stay involves several addresses, record each one and the order you expect to visit them. Where the length of hire might change, ask the team when the final end date should be confirmed, and keep a note of any reference numbers you are given once the booking is agreed.
Coordinating More Than One Passenger
Where several people will share the journey, agreeing the schedule together usually works better than deciding alone. Write down each passenger's name, when they need to be picked up or dropped off, and a contact number in case plans shift. If travellers have luggage, ask for the number and size of their bags so you can tally the total against the vehicle group you have selected. Some passengers may want a say in the departure time or the route, so it can be worth gathering preferences before finalising the itinerary. Once settled, send the details to everyone and ask for confirmation, keeping a note of who has replied so any gaps can be followed up before the hire date arrives.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















