Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing what goes into each box
Before you ring for a quote, write down every box you plan to move and what is inside it. A numbered list works well: box one, kitchen crockery; box two, books; box three, cables and small electronics. Beside each entry, note the rough dimensions and any fragile contents, since that record helps the team suggest a suitable van size and lets you spot anything awkward in advance. If some items are still unpacked, estimate how many boxes they will fill and revise the count a day or two before the hire. Photograph anything unusually shaped, such as a lamp or a dismantled bed frame, and keep those images with your notes. This paperwork also helps if you later need to confirm with a storage facility what has been delivered, giving you a clear record to refer back to.
Deciding the order of your stops
Which places does the van need to reach, and in what sequence? Sketch a simple route plan listing each address, the contact name there and a phone number, then think about which stops have fixed times. A storage unit may only accept deliveries during certain hours, a seller may be available only in the afternoon, and a friend receiving furniture may need warning before you call round. Mark the flexible stops and see whether any can be grouped together if your schedule changes. Ask each contact whether they expect a visit on a specific day, and write their answers next to their details. If a collection depends on a seller confirming a time, chase that a day ahead so your plan stays realistic. Keeping this sequence on paper means you can share it with anyone helping you on the day.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.