Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Recording What Goes Where
If you are moving house, you might find it useful to write down each item and the room it belongs to before the hire begins. A numbered list, or a note on each box stating its destination room, can be shared with anyone helping on the day and referred back to afterwards if something goes astray. You could also record which items are fragile and which are bulky, purely as information for your own planning. When you contact the team for a quote, that same list answers the question of what you need to carry, and you can ask whether the items described suit a small van, Transit, Luton, dropside or crew van. Keeping the list to hand also makes it easier to spot anything missing once the move is complete.
Transporting Hobby Equipment
Suppose you have taken up kayaking, or you are moving a model railway collection to an exhibition. Equipment like this often comes in awkward shapes, so measure the longest items end to end and note any detachable parts separately. Record the total number of pieces as well, since six small boxes presents a different question to one long hull. When enquiring, share those dimensions and counts and ask which vehicle option the team would consider for them. You could also ask what equipment, if any, is included with a hire, since accessories vary and would need confirming for your booking. If the equipment belongs to a club, note who will be responsible for it during the journey and their contact number in case plans change at short notice.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.