Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Do You Need Helpers on the Day?
How many people does the job actually require? Answering that early shapes the rest of the plan. If friends or colleagues are joining, note their numbers, when they are available and whether they need to travel in the van, since that may point towards a crew van rather than a standard option. Record each helper's role if the tasks are split, such as one person managing paperwork at a storage unit while another waits at the property. Keep a list of contact numbers so everyone can be reached if timings shift. When requesting a quote, mention the hire dates, the load and the number of passengers, which allows the team to match the job to the right van. Questions about access at either end are best confirmed with the contacts at those locations.
Listing Boxed Belongings for the Move
A clear record of boxed items makes the enquiry straightforward and helps the team suggest a suitable van. Work through the property room by room, noting how many boxes each space is likely to produce and any that will be unusually heavy or large. Alongside the boxes, list the loose furniture and record approximate dimensions for the biggest pieces, such as a wardrobe or a dining table. If some boxes are destined for storage rather than the new address, keep those on a separate list so the split is obvious. Note the hire dates and the access arrangements at both ends, plus a contact name and number for anyone receiving items. When asking for a quote, share the full list so the team can confirm whether a small van, Transit or Luton fits the job.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.