Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Preparing the details for a work trip
The starting point for any work trip booking is a written outline of what the journey involves. Note the dates and approximate times you need the car, the addresses you will travel between, and the name and number of anyone you are meeting. Record how many colleagues are coming, how many bags or cases each will have, and whether any presentation equipment or display items are travelling with you, including their dimensions. If the trip involves several stops, list them in order so you can discuss whether the schedule is realistic. When you contact the team, share these details along with the driver information, and ask which vehicle groups are options for the load and the route you have described, plus any questions about delivery or collection.
Sketching an itinerary for your arrival day
What happens once you reach your destination? Mapping the first day in rough order helps you choose hire dates that match. Write down your expected arrival time, the address of your hotel or first appointment, and any check-in or meeting times you must hit. Note the contact details of the person receiving you, so you can pass them on if plans shift, and record any evening commitments that affect when you need the car. If you might finish earlier or later than planned, note the flexibility you have on both sides. You can then ask the team whether your proposed start and end dates work, whether delivery or collection suits your arrival arrangements, and whether anything about the itinerary raises questions worth settling before you confirm the booking.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















