Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Finding a car to suit the trip
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Choosing Around Driver Preferences
Begin by writing down what the main driver wants from the car. Some drivers prefer an automatic; others look for an estate or SUV because of the boot space, or an executive saloon for a smart arrival. Note whether any additional drivers will share the journey, along with their details, since the hire team will confirm the vehicle group, delivery or collection options and price once dates and driver information are supplied. If the driver has a preference between collecting the car and having it delivered, record that too, along with the address where the car is needed. Any questions about parking or access at your destination are best directed to the venue or host.
Preparing for a Work Trip by Car
If the hire is for a work trip, list the dates first, then the practical details. Note where the car is needed, whether that is home, an office or another agreed point, and how many colleagues or samples will travel with the driver. Recording the number of bags and any equipment with dimensions, such as display boards or tool cases, helps when discussing vehicle groups. Ask yourself whether meetings might overrun and whether the return date could shift, since hire dates usually need to be stated at the quote stage. Keep a contact name and number for each destination on the itinerary so the driver can reach someone if arrival plans change.
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What to confirm on the phone
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















