Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down a Load Inventory
What should you write down first? A simple inventory of everything going into the van is the most useful starting point. List each item, from boxed kitchenware to wardrobes and white goods, and note approximate dimensions and quantities where you can. Photographing larger pieces or measuring them in advance gives the hire team concrete figures to work with when matching your job to a small van, Transit, Luton, dropside or crew van. If some items are still undecided, mark them as tentative so the final list can be updated. This record also helps you brief anyone assisting on the day, since they will know exactly what needs to travel.
Planning Around Boxed Belongings
If most of your load consists of boxed belongings, think about how the numbers add up before you request a quote. Count the boxes by size, such as small book cartons and larger tea chests, and estimate whether more will be packed before the hire date. Note any fragile items separately, along with awkward shapes that refuse to fit standard boxes. Where furniture is mixed in with the cartons, record those pieces too, since they may influence the vehicle size the team suggests. Questions about access at either end, such as gate widths or parking limits, belong with the property owner or site manager, so it is worth gathering their answers alongside your inventory.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.