Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down a Load Inventory
Start with a written inventory of everything going on the van. List each item by name and note how many of each there are, from boxes and bags to appliances, tools and furniture pieces. Where a single item comes in several parts, such as a bed frame or a shelving unit, count the components separately so the list reflects reality. Mark anything fragile or awkward in shape, and note items that belong to different addresses if the trip involves more than one drop-off. A typed or neatly written list can be sent with your enquiry, letting the team see at a glance what you need to carry and which van type, from a small van through to a Luton, dropside or crew van, might be suggested for the job.
Measuring Bulky Items in Advance
Before you request a quote, take a tape measure to your largest items and record the numbers. For furniture, note the height, width and depth as assembled, and measure again if legs or handles can be removed, since a smaller figure may change which van you consider. Photographs of awkward pieces can be useful for reference, and a note of door widths or corridor turns at the collection address helps you describe access arrangements accurately. Keep the measurements alongside your inventory so everything sits in one place. When you contact the team, include these figures with your hire dates and access details, and ask any questions you have about matching the load to the available vehicles.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.