Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down Your Boxed Belongings
Start with a written inventory of everything going into boxes. List each box with a number, the room it came from and a note of its contents, which keeps the move organised from the first packed item to the last. Record how many boxes you expect in total, plus any bags, loose items or furniture that will travel separately. Note the rough size of the larger pieces, such as wardrobes, desks and mattresses, alongside your box count so the team has a clear picture of the job. If some belongings are heading to storage and others to a new address, split the list accordingly and mark each box with its destination. Keep the inventory on your phone or a clipboard so you can add items as packing continues.
Allowing Time for Packing and Loading
How much time should you set aside? Build a schedule that works backwards from your van collection slot, noting when packing starts and when you would like the boxes to be finished. Decide which belongings will be ready in advance and which must wait until the day itself, such as bedding, kettles or tools still in use. If you are collecting the van partway through the day, note the handover time and allow room for tasks that often overrun. Record a contact number for anyone helping, and for the collection point if you need to adjust the pickup time. When you request a quote, ask whether an earlier collection or later return is possible, since knowing your options in advance makes the day's plan easier to shape.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.