Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Coordinating Several Passengers
How many people will actually travel on the day? Settle that question early, because the answer shapes everything else you organise. Ask each passenger to confirm their schedule, including any earlier start or later finish than the main booking, and note whether anyone might join or drop out before travel. Write down a simple list of names alongside the times each person needs to be picked up or dropped off. If passengers are coming from different addresses, record those details too. You could also ask whether anyone has a particular seating preference, such as needing extra legroom. Once the list is settled, share it with the team when requesting your quote so they can confirm which vehicle group suits the party and whether any adjustment to the dates or delivery arrangements is worth considering.
Travelling with Children and Bags
If children are coming along, a written checklist of their requirements helps you spot gaps before the hire begins. Note how many child seats or boosters you will bring yourself, since these are usually the family's responsibility rather than something arranged with the vehicle. Count the bags each traveller plans to take, from small rucksacks to full suitcases, and estimate roughly how large the bulkiest items are. Think about whether prams or travel cots are coming too, and where they might be stored during the trip. You can also sketch the itinerary, noting departure time, stops and final destination. When you contact the team, include the passenger count, the child seat numbers and the luggage estimate alongside your dates, and ask any remaining questions about vehicle groups before booking.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.