Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Bulky Items Before You Book
Before you get in touch, take a few minutes to note down what you actually need to move. Rather than describing everything as a few large bits, list each item separately, including anything awkward such as wardrobes, sofas, ladders or flat-packed furniture. Where possible, measure the length, width and height of the bulkiest pieces, since these figures usually decide whether a smaller van will cope or whether something larger makes the job easier. A written list also helps the team spot anything you may have forgotten, such as tools, boxes or loose items that still need space. Once you have the details ready, the conversation about vehicle choice and hire dates becomes far more straightforward for everyone involved.
Checking Entrances and Item Dimensions
Thinking about access early can save a great deal of hassle on the day. Walk the route each item will take at both the collection point and the destination, looking at doorways, hallways, staircases, landings and any gates or lanes on the approach. Consider whether anything will need to be tilted, carried a long way from where the van can park, or lifted above head height. If someone else manages either property, such as a landlord, site manager or the seller of an item, it helps to have their contact details to hand in case plans shift. Sharing these notes when you arrange the hire allows the team to suggest a vehicle that suits both the load and the surroundings.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.