Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Getting a Business Delivery Organised
If a business delivery is on the cards, the details you gather beforehand will shape the whole booking. Start with the date and, if possible, a window either side in case the recipient can only accept goods at certain times. Note the recipient's name, phone number and any reference they use for the order, so whoever handles the handover has someone to call on arrival. Measure the items you are sending, including length, width and height, and write down the quantity of each. Sketch a simple route with the stops in order, and flag any address where the entrance, gate or parking might need checking. When you ask for a quote, share the full list of goods, the delivery addresses and the timings, then ask which vehicle the team would suggest and whether anything about the route needs clarifying before you commit to dates.
Planning a Household Move on Paper
Suppose a house move is coming up and the packing list is still in your head. Getting it onto paper first makes the hire conversation far more productive. Go room by room and record each large item with its approximate dimensions, then count the boxes, bags and loose pieces you expect to have by moving day. Separate anything that is staying behind, being sold or going to storage, since that affects how much space you actually need. Decide whether the move happens in one day or across two, and note the collection and destination addresses along with a contact at each end if someone else will be there. For your quote, ask about the vehicle options, the hire period and what happens if you need to extend. It is also worth asking how far in advance your preferred dates should be reserved.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.