Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Bulky Items Before You Enquire
The first decision worth making is what actually needs to travel. Walk through each room and note every bulky item you intend to move, then record its length, width and height with a tape measure rather than estimating. Wardrobes, sofas, mattresses and shelving units often carry surprising dimensions, so write each figure beside the item on a list. If anything can be dismantled, note that too, since a bed frame taken apart occupies a different space than one left whole. Count the boxes, bags and loose pieces as well, because these add up quickly. When you send the enquiry, include the full list with measurements, the access arrangements at each end, and your preferred dates, so the team can judge which van size fits the job.
Organising Boxed Belongings for a Move
Once the large items are listed, turn attention to everything that will travel in boxes. Decide which rooms to pack first and keep a note of the contents on the outside of each box, together with the room it belongs in at the destination. Count how many boxes you expect, and if the number is still growing, record a rough upper estimate rather than a firm figure. Set aside anything that needs to stay with you personally, such as documents or valuables, and note it separately. Think about where each group of boxes should end up, and if someone will meet you at the other end, gather their contact details in advance. Sharing the box count and destination arrangements with the team helps the hire run to plan.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.