Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing Boxed Belongings Before You Move
Start by writing down every box you plan to shift, giving each one a number and a label describing its contents and the room it belongs to. This record becomes useful at both ends of the journey, helping you spot anything missing and giving anyone helping you a clear picture of the day. Note how many boxes you have in total, plus any bags, loose items or items that won't fit inside boxes, such as rolled rugs or vacuum-packed bedding. Keep a separate line for anything fragile so it's easy to identify when you arrive. Record the postcode and a contact name for the destination, and confirm the hours when someone will be there to receive the delivery. If you're still deciding between vehicle types, this count gives the team something concrete to work from when you ask for a quote.
Measuring Bulky Items for Your Hire
Before requesting a van, take a tape measure to anything awkward, including wardrobes, sofas, mattresses, white goods, dining tables and shelving units. Write down the height, width and depth of each piece, and note whether doors, legs or handles can be removed if that's something the manufacturer allows. Photograph the items as well, since a quick picture often communicates far more than a written measurement. If furniture is going to a second address or into storage, add the relevant contact details and access notes to the same document. Consider the order in which you'll want things at the destination, since that might influence what you hire. Once your list is complete, send the measurements, dates and any access questions to the team, who can then advise on which van suits the job.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.