Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Moving Boxed Belongings by Van
The first thing to write down is a clear count of what is actually travelling. Number every box and jot a few words about its contents, such as "kitchen, pots and glassware" or "books, two boxes", so you can match boxes to rooms at the other end. Measure the larger boxes and note their dimensions, because a stack of oversize cartons behaves differently to a set of book boxes. Record anything awkward that is not boxed, like a bicycle, a rug or a mirror, and its rough size. Keep the list somewhere you can find it on the day, and take a photo of it if that helps. When you contact the team, you can share the totals and ask which van suits the quantity.
Keeping a Load Inventory
An inventory is simply the paperwork version of the move, and it works best when started a week or so ahead. Open a notebook or a phone note and add items as you pack rather than trying to remember everything at once. Split the list into categories, perhaps by room or by owner, and mark anything fragile or high-value so it stands out. Note the destination contact, including a name and phone number, in case questions come up while you are en route. If some items are going to more than one address, label which belongs where. Once the list is complete, it becomes a useful reference when asking the team about van options for the dates you have in mind, and you can raise anything you are still unsure about.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.