Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Coordinating Helpers on the Day
How many people will actually be available on moving day? Answering that early can shape the rest of your plans. Note who has confirmed, their arrival times and their contact numbers, in case schedules change on the day itself. If helpers are only free for part of the day, record which hours they can cover, since that may influence how the work is split between collection and drop-off. Keep a single list of names, roles and phone numbers so nobody needs chasing at short notice. It is also worth deciding who holds the keys and who signs for the van. When you contact the team, mentioning the number of helpers and the hours involved can help them think through the hire period and vehicle choice.
Moving Boxed Belongings
A straightforward way to prepare is to walk through the boxes you plan to move and note the essentials. Count them, record the size of the largest and note anything unusually shaped that travels alongside. Write down the collection address, the destination and the access arrangements at each end, including any gates, narrow lanes or distance from the door. Decide whether the move happens in a single morning or across several days, and whether any items are going to different addresses. If someone will meet you at the destination, keep their name and number handy. These details can all be shared with the team when you ask about a van for the dates you have in mind.
Explore other van hire areas
Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.