Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Checking Entrance and Item Dimensions
Will that wardrobe actually go through the door? Measuring before you book is the simplest way to find out, and it's worth recording the numbers somewhere you can find them. Note the height, width and depth of each large item, then measure the entrance at both ends of the journey, including any hallway turns, stair landings or narrow garden gates. If a piece can be dismantled, write down which parts separate and how they compare once broken down. Keep the recipient's phone number handy in case you need to confirm access on the day. When you request a quote, share these measurements alongside your dates so the team can discuss the van options available, and ask directly about anything on your list that looks borderline.
Transporting Hobby Equipment
Band equipment, model railways, kayaks and racing bikes all raise their own questions, so it pays to plan around the specific gear rather than a general load. List each item with its longest dimension, since awkward shapes often matter more than weight. Note whether anything comes apart, whether cases or bags are already packed, and how many people will help with the trip. Record your preferred dates and times, plus the contact details for whoever is receiving the equipment at the far end, whether that's a club organiser or a venue. Questions for the team might include which van suits unusually long items, whether a crew van is needed if helpers are travelling too, and what to do if your list changes between booking and collection day.
Explore other van hire areas
Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.