Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
One Trip or Several Shorter Ones
A common decision is whether to hire a larger van for a single run or a smaller one across several trips. To weigh this up, list everything you plan to carry and note the approximate dimensions of the bulkiest pieces, such as wardrobes, sofas or stacked boxes. Record how many bags or boxes you expect in total, and whether any items are awkward shapes. Think about the time you have available, the hours you are happy to spend driving, and whether the destination has any opening times to work around. If you are collecting goods from a shop or supplier, note their contact number in case you need to confirm collection windows. These notes give the team a clearer picture when suggesting a vehicle.
Planning a Move of Boxed Belongings
When your belongings are already boxed, a simple written inventory can shape the whole plan. Number each box, note which room it belongs to, and record roughly how many you have and their average size. Set aside a list of anything that will not fit in boxes, such as mattresses, bicycles or mirrors, along with their measurements. Decide the order of your move in terms of dates and times, and note the address details for both ends, including any recipient who will receive goods at the destination. If items are going into storage, write down the storage unit number and access hours. Any open questions, such as whether straps or blankets are supplied, are worth raising with the team when you ask for a quote.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.