Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
One trip or several smaller runs
A key decision to make early is whether the job is best done in a single outing or spread across several. If you are clearing a property, for example, one longer hire with a larger van might cover everything, whereas collecting a few pieces of furniture could work as shorter runs with a smaller vehicle. Write down each item you expect to move, including approximate dimensions for anything bulky such as wardrobes or sofas, and a rough count of boxes. Also note the hire dates you have in mind and any deadlines attached to them, such as a completion date or a shop collection window. With that information in hand, the team can discuss whether one booking or a different arrangement suits the job.
Allowing room in the schedule
Timelines deserve some thought when you plan a van booking. If packing will take place on the same day as the move, consider whether an extra day of hire would remove pressure, or whether spreading packing over an evening or two beforehand works better for your household. Note the access arrangements at each end, including any time restrictions at the collection or drop-off point, and record a contact name and number for whoever is receiving goods, if there is one. Where furniture is being collected from a shop or a seller, note their opening hours and collection reference. These details are easy to gather in advance and give the team a clearer picture of the dates and timings when you ask about availability.
Explore other van hire areas
Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.