Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Recording Details for a Boxed Move
Start by writing down exactly what will travel in the van. For a move built around boxed belongings, count the boxes room by room and note whether they are small, medium or large, since an approximate total gives the team something concrete to work from. Record any bags, laundry baskets, loose items or items that cannot be boxed, and list the awkward pieces separately, such as mirrors, lamps or pictures. If some things are staying behind, mark them clearly on your list so the numbers you share are the numbers that matter. Note the date and time window you have in mind, plus the addresses at both ends, and keep a phone number for anyone receiving goods at the destination. Any questions about parking or access at the far end belong with the property or site contact.
Measuring Bulky Items Before You Enquire
Bulky items deserve their own measurements before you ask for a quote. Take a tape measure to each large piece and record the height, width and depth, then write the figures next to the item name on your list rather than keeping them in your head. Note anything that comes apart, such as a bed frame or a table with removable legs, and record the dimensions of the largest single component once it is separated. If an item will not fit through a doorway at home, that is worth recording too, along with the measurements of the door itself, because the destination contact may need the same information. Photographs of awkward pieces can be useful to keep alongside your notes. Share the full list when you enquire and ask which van option the team would suggest for it.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.