Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Keeping a Written Load Inventory
Write down everything you intend to move before you request a quote. A simple list with each item, its approximate dimensions and how many of each you have gives the team something concrete to work from. Measure awkward pieces such as wardrobes, sofas or workbenches rather than guessing, and note whether anything comes apart. Record the total number of boxes, bags and loose items, and flag anything unusually long or wide. If the list changes between your first enquiry and the hire date, send an updated version so the vehicle choice can be reviewed. Keeping the inventory on your phone or a notepad means you can check it while packing, and it gives helpers a clear record of what needs to travel.
Transporting Hobby Equipment
Moving equipment for a hobby raises its own questions worth listing early. Note what the gear is, roughly how large each piece is and whether any of it is delicate or oddly shaped. A kayak, a set of model railway boards or a workshop lathe each present different considerations, and dimensions matter more than descriptions alone. Think about whether the equipment stays in one piece or can be packed down, and write down the number of separate items so nothing is overlooked. If a club or society owns the gear, record who is responsible for it during the journey. Ask the team about your specific items when requesting a quote, since they can only advise once they know exactly what is travelling and on which dates.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.