Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down What You're Carrying
Before anything is packed, start with a written inventory of every item going in the van. Note each piece by name and, where it matters, its approximate dimensions, so a wardrobe, a sofa or a stack of trade materials can be matched against the vehicle sizes on offer. Record quantities as well, since three boxes and thirty boxes point to very different vans. If the job mixes purposes, perhaps furniture one day and tools the next, split the list by trip so nothing is assumed. Add the access arrangements at each end, including any gates, parking limits or entry times already known. This inventory is the single most useful thing to hand over when asking for a quote, because it lets the team suggest whether a small van, a Luton or something between the two fits the job.
Sketching the Order of the Day
Before anything is packed, start with a written inventory of every item going in the van. Note each piece by name and, where it matters, its approximate dimensions, so a wardrobe, a sofa or a stack of trade materials can be compared with the vehicle types on offer. Record quantities as well, since three boxes and thirty boxes point to very different jobs. If the trip mixes purposes, perhaps furniture one day and tools the next, split the list by journey so nothing is assumed. Add the access arrangements at each end, including any gates, parking limits or entry times already known. This inventory is the single most useful thing to hand over when asking for a quote, because it lets the team discuss which van types might suit the load and the job.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.