Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Coordinating Helpers for Your Van Trip
Will friends or family be assisting on the day? If so, it helps to settle a few details before the hire begins. Note who is available, when they can start, and roughly how long they can stay, since this shapes your schedule for collections and drop-offs. Keep a shared list of the tasks you expect each person to cover, along with the addresses and contact numbers involved in every leg of the trip. If someone may drop out at short notice, think about which parts of the plan still work with fewer people and which might need rearranging. When you ask for a quote, mention the dates and times you have pencilled in, the number of helpers expected, and any time limits at either end, so the team can talk through vehicle options that suit your arrangements.
Listing Boxed Belongings Before Booking
If your load is mostly boxed, a written inventory is worth preparing early. Record how many boxes you have, their approximate sizes, and any that are unusually shaped or fragile, since this information helps when discussing which van size fits the job. Measure larger items such as rolled rugs, picture frames or folded furniture covers, and note the longest dimensions so nothing is guessed at later. Keep a separate column for bags and loose pieces that will not stack into neat rows. If some items are heading to different addresses, group the list by destination and add the recipient's name and phone number for each drop. When requesting a quote, send this inventory along with your preferred dates and access notes, and ask any questions about the van options so the team can respond with everything considered.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.